FORMAL REPORT FORMAT
The executive summary is used by decision makers
(managers) to determine what action needs to be taken as a result of a project.
The typical size of the executive summary is one page. The executive
summary is independent of the body of the report. The body of the report
consists the introduction, background, experimental procedures, theory and
analysis, discussion, and synthesis.
1. Cover Sheet
Title of Project
Course Number, Course Title, Type of Report
2. Executive Summary
- State the organizational problem: the
conflicts at issue in the organization.
- Describe the organizational context:
names of persons and departments involved in the issue
- State the technical problem: the
technical investigation needed to resolve the organizational issue
- Assignment Statement
- State the assignment, specifically
what the writer of the report was asked to do.
- State the technical questions, task,
and perhaps the hypothesis or solution.
- Rhetorical Purpose
- State what the instrumental purpose of
the report is.
- Objective and Background
- State the Objective of the Project or
- Describe the methodology or experimental
- Summarize the results
- Concisely state the conclusions reached
as a result of the project
- State your recommendations for
- Implications for the organization
- Describe subsequent actions that should
- Describe the costs and benefits
3. Table of Contents
- Give an explanation of the organizational
problem that gave rise to the investigation being presented in the report
- The Objective
- Write a statement of the assignment that
forms the basis of this report.
- The Method of the Report
- Forecast the structure of this report.
Your letting the reader know what to expect.
- Explain what has already been done about the
- Provide a literature review for material
that is relevant to this problem
- Describe previous efforts and other ongoing
- Describe how the approach being taken in the
investigation under consideration fits into the existing literature and efforts
- Provide an explanation of detailed
instructions or specifications that serve as the basis for your work
6. Experimental Procedures
- Describe the materials and test specimens
used in the investigation
- Describe the experimental setup used in the
- Provide a step by step description of the
procedures followed in the experimental investigation
- Summarize the data analysis performed
- Summarize the raw experimental results
- Figures and tables should be used to
supplement discussion, not in stead of discussion. Large volumes of data
should be summarized in an appendix.
7. Theory and Analysis
- Present the relevant theory and analysis used in the
- Acknowledge all references
8. Discussion of Results
- An extended explanation of precisely what was
- Compare the experimental results to the relevant
- Discuss in detail the meaning of the experimental
and theoretical work
- Describe and justify your conclusions
Synthesis/Conclusions and Recommendations
- A restatement of the report's objective
and of the problem that gave rise to the report
- Review the main points.
- Explaining subsequent action or posing
specific questions for investigations